Job Description

Job Description

Job Description

We are seeking a detail-oriented Executive Assistant to provide high-level administrative support to an executive. This contract-to-permanent role requires exceptional organizational, communication, and multitasking skills to support daily operations in a fast-paced, detail-oriented environment.

Key Responsibilities:

• Manage and maintain the executive’s calendar, including scheduling appointments and meetings.
• Prepare, compose, and format correspondence such as letters, memos, and other documents with precision and attention to detail.
• Take dictation and accurately transcribe letters, memos, and legal documents.
• File, organize, and maintain confidential documents in both electronic and physical formats, adhering to established filing protocols.
• Proofread and prepare contracts and other legal documents as required.
• Coordinate meetings by gathering necessary details, managing logistics, and distributing pre-meeting materials.
• Liaise with executives, stakeholders, and internal teams to arrange meetings and facilitate project-related communication.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong skills in scheduling appointments and managing calendars.
• Ability to perform accurate typing and data entry tasks.
• Experience with dictation and transcription.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proven ability to handle sensitive information with confidentiality.

Job Tags

Permanent employment, Contract work, Work at office,

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