Job Description

Job Description

Job Description

Description:

Shive-Hattery’s Bettendorf, IA (Quad Cities) office has an immediate opportunity for an Office Manager with 5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment. This is an exciting opportunity for a motivated individual to play an integral part in the growth and success of the Chicago office.

What You'll Do:

• Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities
• Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner
• Provide general administrative support and assist office staff with technology and project needs
• Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment
• Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly
• Coordinate and participate in new hire orientation
• Act as liaison with the building landlord regarding repairs and maintenance needs
• Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures
• Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff
• Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations
• May supervise or direct the work activities of administrative support positions

• Self-motivated, detail-oriented, and enthusiastic
• 5+ years supervisory or related experience; minimum associate degree
• Comfortable in fast-paced, multitasking environments
• Strong communication, interpersonal, organizational, and time management skills
• Proficient in Microsoft Word and Excel
• Preferred: Familiar with Microsoft Teams, Bluebeam, Deltek Vantagepoint, and Newforma
• Notary public certification a plus

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

• Medical, Dental, Vision – 4 tiers of coverage
• Voluntary Life Insurance – Employee, Spouse, and Child
• Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity
• FSA – Medical & Dependent Care
• 8 Paid Holidays + PTO
• Paid Parental Leave
• 401K/Roth 401K with Company Match
• Overtime Bonus
• Profit Sharing Bonus
• First Time License Bonus
• Tuition Reimbursement & Licensure/Certification Financial Support
• Professional Development Opportunities
• Calm Meditation & Stress Relief Subscription
• …And Many More!

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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